Committee Chair Guide

Summary

This guide provides essential instructions for committee chairs on effectively managing their roles and responsibilities.

Gathering Volunteers

Creating a Project Plan and Managing Budgets

Develop a project plan that fits within the budget approved by the PTA board.
If additional funds are required, request further budget approval before incurring extra expenses.
Strictly adhere to the budget, even when securing sponsorships.
Prioritize using the PTA budget over seeking outside sponsorships to avoid donor fatigue.

Managing Expenses

Obtain at least two bids for large ticket items, as required by Texas PTA guidelines.
Ensure all contracts are signed by the PTA President (contact: rcepta01@gmail.com).
The Treasurer will only approve and pay for expenses related to contracts signed by the PTA President.

Procedures for Handling Sales Tax and Reimbursements

Use the PTA's sales tax exemption form or request one from the Treasurer (contact: rummelcreektreasurer@gmail.com).
Utilize the PTA's tax-exempt Amazon account for purchases. Request the information from the PTA President.
Submit reimbursement requests within 30 days of the expense, including receipts.
Electronic reimbursements are processed quickly, while check requests take 10-15 days.

Social Media Request

Send a flyer, artwork, dates, and blurb in a final format to Celeste, Rachel, and Blair at the following email addresses: rcepta01@gmail.com, rhgilbert86@gmail.com, blair.ebbs@gmail.com.
One team member will handle the post. Kindly provide a minimum of 2 days' advance notice and ensure all necessary post information has been shared.

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